Special Meeting Notice and Agenda April 23, 2015
April 10, 2015
NOTICE OF SPECIAL BOARD MEETING - APRIL 23, 2015
SUBJECT: SPECIAL BOARD MEETING - LOS ANGELES BOARD OF HARBOR COMMISSIONERS - THURSDAY, APRIL 23, 2015 AT 4:30 P.M.
The Los Angeles Board of Harbor Commission has called for a Special Meeting on Thursday, April 23, 2015 at 4:30pm at:
Port of Los Angeles Harbor Administration Building
425 S. Palos Verdes Street, Board Room, 2nd Floor
San Pedro, California 90731
The attached agenda specifies the intended business to be conducted at the Special Meeting. Additional items will not be considered.
AMBER M. KLESGES
Commission Secretary
AGENDA OF THE SPECIAL MEETING OF THE
LOS ANGELES BOARD OF HARBOR COMMISSIONERS
THURSDAY, APRIL 23, 2015 AT 4:30 P.M.
 THE OPEN SESSION ITEMS WILL BEGIN NO SOONER THAN 6:00 P.M.
PORT OF LOS ANGELES ADMINISTRATION BUILDING
425 S. PALOS VERDES STREET
BOARD OF HARBOR COMMISSIONERS
Ambassador Vilma S. Martinez, President
Vice President David Arian
Commissioner Patricia Castellanos
Commissioner Anthony Pirozzi, Jr.
Commissioner Edward R. Renwick
A. OPENING STATEMENT - AN OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THIS BOARD
B. CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Provide instructions to its real estate negotiators with respect to a proposed sale or lease:
Property: 1803-2091 John S. Gibson Blvd., San Pedro, California
City Negotiators: Jack Hedge, Paul Andre
Tenant Negotiators: Jimmy Eleopoulos & Gustavo Valdvia
Negotiating Parties: City and Jenna Development
Under Negotiation: Price and Terms
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
(Subdivision (d)(4) of Government Code Section 54956.9)
Initiation of litigation pursuant to subdivision (d)(4) of Section 54956.9: two cases.
C. COMMENTS FROM THE PUBLIC ON NON-AGENDA ITEMS
D. EXECUTIVE DIRECTOR REMARKS
E. REPORTS OF THE COMMISSIONERS
F. BOARD COMMITTEE REPORTS
G. APPROVAL OF THE MINUTES
Special BHC Meeting of April 9, 2015
H. PRESENTATION
Youth Programs Overview
I. BOARD REPORTS OF THE EXECUTIVE DIRECTOR
CONSENT ITEMS (1 - 7)
Construction and Maintenance
SUMMARY: The Construction and Maintenance Division (C&M) requests approval of a one-year annual contract with two, one-year renewal options with The Jankovich Company of San Pedro, CA for marine delivered fuel to be used by City of Los Angeles Harbor Department (Harbor Department) vessels for an amount not to exceed $303,000 per year, including sales tax. Harbor Department vessels currently run on ultra low sulfur diesel fuel or gasoline and this Request for Bid (RFB) sought the lowest price to supply the fueling needs of the Harbor Department.
Recommendation: Board resolve to (1) approve Contract No. 39742 with The Jankovich Company for a term of one year beginning May 1, 2015 with two, one-year renewal options in an amount not to exceed $303,000 per year, or a total of $909,000, and authorize said expenditures; (2) authorize the Executive Director and Board Secretary to execute and attest to Contract No. 39742; and (3) adopt Resolution No.____________.
Environmental Management
SUMMARY: On April 3, 2008, the Board of Harbor Commissioners (Board) approved a Memorandum of Understanding (TraPac MOU) between the City of Los Angeles Harbor Department (Harbor Department) and the Appellants of the TraPac Environmental Impact Report (Appellants). The TraPac MOU required the Harbor Department to provide $6,000,000 for the installation and maintenance of air conditioning purifiers or air filtration systems in school facilities located in the Port of Los Angeles’ (Port) surrounding communities. At the request of the Harbor Department and Appellants, the South Coast Air Quality Management District (SCAQMD) agreed to administer the air filtration program. On December 4, 2009, the Board approved Agreement No. 09-2818 between the Harbor Department, the Appellants, and SCAQMD. SCAQMD has successfully completed the installation of the equipment at 34 of the 39 schools selected to be modified. Agreement No. 09-2818 is set to expire on May 06, 2015, with a remaining balance of approximately $1,000,000 and SCAQMD has requested a five-year term extension. SCAQMD will complete construction at the five remaining schools by the end of 2015 and the remaining funds will be used to provide maintenance at all 39 schools throughout the five-year term extension. Staff recommends extending the term of Agreement No. 09-2818 for five years. The proposed extension requires no additional funding from the Harbor Department.
Recommendation: Board resolve to (1) find that in accordance with the Los Angeles City Charter Section 1022, the work can be performed more feasibly by independent contractors than by City employees; (2) approve the First Amendment to Agreement No. 09-2818 between the City of Los Angeles Harbor Department, Appellants of the TraPac Environmental Impact Report and the South Coast Air Quality Management District to extend its term for five years and for no additional funding; (3) authorize the Board Secretary to transmit said amendment to the Los Angeles City Council for approval in accordance with Charter Section 373 and Los Angeles Administrative Code Section 10.5(a); (4) upon the approval of City Council in accordance with Los Angeles Administrative Code Section 10.5(a), authorize the Executive Director to execute and Board Secretary to attest to said amendment for and on behalf of the Board of Harbor Commissioners; and (5) adopt Resolution No.____________.
Executive Office
SUMMARY: The Port Community Mitigation Trust Fund (PCMTF) was established by the City of Los Angeles Harbor Department (Harbor Department) for the purpose of funding appropriate mitigation projects and grants addressing port-related impacts for the communities of San Pedro and Wilmington. The Harbor Community Benefit Foundation (HCBF), an independent nonprofit organization established to operate the PCMTF, is responsible for identifying qualifying projects to receive grant funding from the PCMTF to be approved by the Board of Harbor Commissioners (Board). The HCBF Board of Directors has confirmed its selection of seven projects to receive funding for the fourth round of the Healthy Harbor Grant Program, and is requesting Board approval of the award recipients and transfer of funds from the PCMTF, in accordance with the requirements of the TraPac Memorandum of Understanding (MOU) and TraPac MOU Operating Agreement (Operating Agreement). The proposed projects have a clear Tidelands nexus and will address the Port of Los Angeles’ (Port) impact on the community by providing access to health services, supplies and educational resources for Wilmington and San Pedro. Upon approval, $518,000 will be transferred from the PCMTF to HCBF for seven grant awards. Upon the transfer of funds, HCBF will be financially responsible for the proposed projects and for the disbursement of funds as required program thresholds are met. No additional payments from Harbor Department will be required to fund this request.
Recommendation: Board resolve to (1) approve Harbor Community Benefit Foundation’s selection of seven projects to receive awards from the Healthy Harbor Grants Round 4, funded by the Port Community Mitigation Trust Fund; (2) authorize the Executive Director or his designee to execute a joint letter with the Harbor Community Benefit Foundation to approve the distribution of funds in one lump sum payment of $518,000 from J.P. Morgan Private Bank to the Harbor Community Benefit Foundation to be used in accordance with Harbor Community Benefit Foundation’s request; and (3) adopt Resolution No.____________.
Human Resources
4. Re: RESOLUTION NO. - AWARD OF AGREEMENT NO. TO vRIDE, INC. FOR COMMUTER VAN LEASING
SUMMARY: The Human Resources Division requests approval to award agreement No. _____ to vRide, Inc., located in Troy, Michigan, for the leasing of commuter vans in support of the City of Los Angeles Harbor Department’s (Harbor Department) on-going commuter vanpool program. The proposed contract is for one year with two one-year renewal options for a total amount not-to-exceed $605,250 if all renewal options are exercised. The recommendation to select vRide, Inc. is based on the competitive bid process performed by Los Angeles World Airports (LAWA) for its Contract No. DA-4898. The Harbor Department is financially responsible for payment of expenses incurred under the proposed Agreement.
Recommendation: Board resolve to (1) find that in accordance with Administrative Code Section 10.15(a)(8) the competitive contracting requirement is met using the responses from the LAWA’s Request for Bids, which resulted in LAWA awarding its current Contract No. DA-4898; (2) approve Agreement No.____________ with vRide, Inc. for the leasing of commuter vans for a total amount not-to-exceed $605,250 for a term of one year with two one-year renewal options; (3) authorize the Executive Director to execute the proposed contract; (4) authorize the Executive Director to execute two one-year renewal options, subject to budget authorization in each fiscal year; and (5) adopt Resolution No.____________.
Commission Office
Recommendation: Board resolve to adopt subject Resolution No.____________.
Commission Office
Recommendation: Board resolve to adopt subject Resolution No.____________.
Commission Office
7. Re: RESOLUTION NO. - APPOINTING CHIEF ACCOUNTING EMPLOYEE
Recommendation: Board resolve to adopt subject Resolution No.____________.
REGULAR ITEM NO. 8
Debt & Treasury
SUMMARY: The City of Los Angeles Harbor Department (Harbor Department) proposes to establish a pool of investment banking firms for a period of three years to provide underwriting services and access to capital markets in order to meet its financing needs. The Harbor Department will enter into agreements with the underwriters at the time of each transaction detailing responsibilities and expectations from each firm.
Recommendation: Board resolve to (1) approve and appoint the following twelve investment banking firms to a pool for a period of three years to provide the Harbor Department with investment banking services: Bank of America Merrill Lynch, Citigroup Global Markets Inc., Goldman Sachs, J.P. Morgan Securities, LLC, Loop Capital Markets, LLC, Morgan Stanley & Co. Inc., Ramirez & Co. Inc., RBC Capital Markets, Siebert Brandford Shank & Co., LLC, Stifel, Nicolaus & Co. Inc., US Bank, and Wells Fargo Bank Municipal Products Group; and (2) adopt Resolution No.____________.