Regular Agenda - May 08, 2015
NOTICE OF SPECIAL BOARD MEETING - FRIDAY, MAY 8, 2015
SUBJECT: THE LOS ANGELES BOARD OF HARBOR COMMISSION SPECIAL MEETING - FRIDAY MAY 8, 2015 AT 1:00 P.M.
The Los Angeles Board of Harbor Commission called a Special Meeting on Friday, May 8, 2015 at 1:00pm:
Port of Los Angeles Harbor Administration Building
425 S. Palos Verdes Street, Board Room, 2nd Floor
San Pedro, California 90731
The attached agenda specifies the intended business to be conducted at the Special Meeting. Additional items will not be considered.
AMBER M. KLESGES
Commission Secretary
BOARD OF HARBOR COMMISSIONERS
Ambassador Vilma S. Martinez, President
Vice President David Arian
Commissioner Patricia Castellanos
Commissioner Anthony Pirozzi, Jr.
Commissioner Edward R. Renwick
AGENDA OF THE SPECIAL MEETING OF THE
LOS ANGELES BOARD OF HARBOR COMMISSIONERS
THURSDAY, MAY 8, 2015 AT 1:00 P.M.
PORT OF LOS ANGELES ADMINSTRATION BUILDING
425 S. PALOS VERDES STREET
SAN PEDRO, CA 90731
BOARD OF HARBOR COMMISSIONERS
Ambassador Vilma S. Martinez, President
Vice President David Arian
Commissioner Patricia Castellanos
Commissioner Anthony Pirozzi, Jr.
Commissioner Edward R. Renwick
A. OPENING STATEMENT - AN OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO ADDRESS THIS BOARD
B. COMMENTS FROM THE PUBLIC ON NON-AGENDA ITEMS
C. EXECUTIVE DIRECTOR REMARKS
D. REPORTS OF THE COMMISSIONERS
E. BOARD COMMITTEE REPORTS
F. APPROVAL OF THE MINUTES
April 23, 2015 Special Meeting
G. PRESENTATION
International Economic Summit
H. BOARD REPORTS OF THE EXECUTIVE DIRECTOR
CONSENT ITEMS (1-7)
Engineering
Transmittal 1
Transmittal 2
Transmittal 3
SUMMARY: The City of Los Angeles Harbor Department's (Harbor Department) Interstate 110/C Street Access Ramp Improvements Project (Project) requires Phillips 66 Company and AT&T of California to relocate their respective existing utilities. The Harbor Department is responsible to pay a portion of the relocation costs per their respective agreements, as follows. The Utility Agreement (Agreement No. 1) between the City of Los Angeles Harbor Department and Phillips 66 Company (P66) requires P66 to relocate a sewer line and fire protection line. The Harbor Department share is $334,548. The Utility Agreement (Agreement No. 2) between the Harbor Department and AT&T of California (AT&T) requires AT&T to relocate fiber optic lines from overhead poles to underground conduit. The Harbor Department share is $262,047. If approved by the City of Los Angeles Board of Harbor Commissioners (Board), these two Utility Agreements authorize the Harbor Department to pay its share of the utility relocation work to be done by both utility companies. The Harbor Department is responsible to pay for actual costs up to the total agreement amounts. These funds are budgeted in the Project’s approved budget, therefore, additional Project funds are not being requested. The Harbor Department is financially responsible for payment as described in these two Agreements.
Recommendation: Board resolve to (1) approve Utility Agreement between the City of Los Angeles Harbor Department and Phillips 66 Company; (2) approve Utility Agreement between the City of Los Angeles Harbor Department and AT&T of California; (3) authorize the Executive Director to execute and Board Secretary to attest to said Agreements for and on behalf of the Board; and (4) adopt Resolution No.____________.
Goods Movement
Transmittal 1
Transmittal 2
Transmittal 3
SUMMARY: On October 16, 2014, the Board of Harbor Commissioners (Board) adopted Resolution No. 14-7705, and approved Agreement No. 14-3276 with Iteris, Inc; Agreement No. 14-3277 with Cambridge Systematics, Inc.; and Agreement No.14-3275 with Parsons Transportation Group (Agreements) for as-needed transportation engineering and goods movement planning consulting services each in the amount of $285,000 (a combined contract total of $855,000) and each for a term of three years. A minor amendment is needed to change the authority to issue directives from the Chief Harbor Engineer (CHE) to the Director of Goods Movement. In the agreements approved on October 16, 2014, the CHE was inadvertently used in lieu of the Director of Goods Movement. The total amount for the three contracts is the financial responsibility of the City of Los Angeles Harbor Department (Harbor Department).
Recommendation: Board resolve to (1) approve the First Amendment to Agreement No. 14-3276 (Iteris, Inc.), Agreement No. 14-3277 (Cambridge Systematics, Inc.) and Agreement No. 14-3275 (Parsons Transportation Group) with the City of Los Angeles Harbor Department changing the authority to issue Directives from the Chief Harbor Engineer to the Director of Goods Movement; (2) authorize the Executive Director to execute and the Board Secretary to attest to said agreements, for and on behalf of the Board; and (3) adopt Resolution No.____________.
Information Technology
Transmittal 1
Transmittal 2
SUMMARY: The Information Technology (IT) Division is requesting approval for the First Amendment to Agreement No. 13-3138 with C3 Business Solutions, Inc. (C3) to increase the authority amount of Agreement No. 13-3138 by $700,000 from $1,200,000 to a total not-to-exceed amount of $1,900,000. The proposed First Amendment is needed due to more than anticipated costs for compliance with new business requirements, additional functional process flow improvements, and additional technical and end-user support required for the City of Los Angeles Harbor Department's (Harbor Department) Oracle Enterprise Resource Planning (ERP) system. The selection of C3 for Agreement No. 13-3138 was based on a competitive Request for Proposals (RFP) process performed by the Harbor Department. C3 is a qualified Small Business Enterprise (SBE); therefore 100% of the proposed Amendment and the original Agreement will contribute towards the Harbor Department's SBE goals. C3 is located in Santa Ana, California and also qualifies for the Harbor Department's Local Business Preference Program. ERP support is the financial responsibility of the Harbor Department.
Recommendation: Board resolve to (1) find that in accordance with the Los Angeles City Charter Section 1022, it is more feasible for outside contractors to perform this work than City employees; (2) approve the First Amendment to Agreement No. 13-3138 with C3 Business Solutions, Inc. which increases the total, not-to-exceed authority amount of the Agreement to $1,900,000; (3) authorize the Executive Director to execute and the Board Secretary to attest to Agreement No. 13-3138 as amended; and (4) adopt Resolution No.____________.
Media Relations
Transmittal 1
SUMMARY: The City of Los Angeles Harbor Department (Harbor Department) is proposing to enter into three agreements with writing professionals to provide as-needed services in support of the Harbor Department's shipping industry outreach, business development, and public outreach programs. Selected through a competitive Request for Proposals (RFP) process, contracted writing professionals provide the following as-needed writing and editing services, generally at times when the project queue internally is full and outside help is needed to keep up with work flow: video script writing and production assistance; write news releases and articles for the Harbor Department’s web properties and general media distribution; write background papers on a variety of Port of Los Angeles (Port)-related topics; draft scripts, talking points, and speeches to be used by Harbor Department staff for industry panels and presentations; produce content and copy for multi-media platforms; and produce other promotional materials as needed. Staff is recommending the Board of Harbor Commissioners (Board) approve a pool of funds for three consultant agreements for a term of one year with two, one-year renewal options per agreement. The total sum of the three proposed agreements shall not exceed $120,000 per year or $360,000 for three years. The proposed agreements represent a reduction of $80,000 per year, or 40 percent, compared to agreements over the past three years. The reduction is a result of staff taking on more writing duties while increasing efficiencies, including repurposing materials across multi-media platforms. The Harbor Department is financially responsible for payment of expenses under the proposed agreements.
Recommendation: Board resolve to (1) find that in accordance with Los Angeles City Charter Section 1022, it is more feasible for outside contractors to perform this work than City employees; (2) approve the three agreements for one year with two, one-year renewal options per agreement for a sum not-to-exceed $120,000 per year, or a total of $360,000 for three years; (3) authorize the Executive Director to execute and the Board Secretary to attest to the agreements; and (4) adopt Resolution No.____________.
Real Estate
Transmittal 1
Transmittal 2
SUMMARY: Revocable Permit No. 92-24 (RP 92-24) was entered into with Union Oil Company of California dba UNOCAL (UNOCAL) in February 1993 as a replacement to Permit No. 579, pursuant to Board of Harbor Commissioners (Board) Order No. 5497. RP 92-24 authorized UNOCAL use of the premises for the purpose of construction, operation, and maintenance of a marine hydrocarbon terminal for the storage, transportation, supply, and distribution of crude petroleum, gasoline, hydrocarbon derivatives, and fuel components. In 1997, Tosco Corporation (Tosco) bought UNOCAL and Tosco continued to operate under the terms of RP 92-24. Phillips Petroleum Company, Conoco Inc., and Tosco all became subsidiaries of the newly-formed Conoco Phillips in 2002. Conoco Phillips continued to operate under the terms of RP 92-24. In 2012, Conoco Phillips spun-off its refining and marketing business into its affiliate, Phillips 66. Phillips 66 continued to operate under the terms of RP 92-24. Staff has been in Term Sheet negotiations with Phillips 66 to implement Marine Oil Terminal Engineering and Maintenance Standards (MOTEMS) wharf improvements. Staff intends to enter into a new long-term permit with Phillips 66 following California Environmental Quality Act (CEQA) assessment of a mutually agreeable project scope. In the interim, adjustments to existing rent and maintenance obligations are required pending CEQA assessment and final agreement on new permit terms.
Recommendation: Board resolve to (1) approve the Notice of Rental and Maintenance Requirement Adjustment to Revocable Permit No. 92-24 with Phillips 66; (2) authorize the Executive Director to execute and the Board Secretary to attest to the Notice upon approval by the Board of Harbor Commissioners; and (3) adopt Resolution No.____________.
Real Estate
Transmittal 1
Transmittal 2
Transmittal 3
SUMMARY: Permit No. 513 (Permit) grants the United States of America, through the Department of the Navy (U.S. Navy), 91,203 square feet of surface and subsurface rights-of-way for a petroleum pipeline on City of Los Angeles Harbor Department (Harbor Department) land and water primarily located on Terminal Island. The Permit is for a term of 50 years, effective November 26, 1984 through November 25, 2034. The Permit requires that compensation be reset every five years. The proposed Order resetting annual compensation is $89,405.40 per year for the current five-year period of November 26, 2014 through November 25, 2019.
Recommendation: Board resolve to (1) approve the Order resetting compensation under Permit No. 513 for the five-year period of November 26, 2014 through November 25, 2019; (2) authorize the Board Secretary to attest to the Order resetting compensation to be paid by the United States of America through the Department of the Navy, Naval Facilities Engineering Command, Southwest Division, San Diego pursuant to Section 4(c) of Permit No. 513; and (3) adopt Order No.____________.
Commission Office
Recommendation: Board resolve to approve subject Resolution No.___________.
I. CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Provide instructions to its real estate negotiators with respect to the proposed ground lease for Ports O'Call site:
Property: Berths 74-83, San Pedro, California
City Negotiator: Michael Galvin
Tenant Negotiators: Eric Johnson, Brian Saenger
Negotiating Parties: City and LA Waterfront Alliance
Under Negotiation: Price and Terms
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Provide instructions to its real estate negotiators with respect to an amendment to the agreement with Crafted at the Port of Los Angeles:
Property: 112 E. 22nd Street, San Pedro, California
City Negotiator: Michael Galvin
Tenant Negotiators: Wayne Blank, Howard Robinson
Negotiating Parties: City and Crafted at the Port of Los Angeles
Under Negotiation: Price and Terms
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
(Subdivision (d)(2) of Government Code Section 54956.9)
Receipt of Claim pursuant to Government Claims Act (21 claims)
Claimant: Reliance Steel & Aluminum Co.
Union Pacific Railroad, Equipment Accounting
Niki Kuha
Sompo Japan Nipon Koa
Marubeni Itochu Steel America
C&F Int'l Inc. & Carl Schroter GMBH (Harold Kingsley)
Total Terminals Int'l
Ports America
George Alas
Paul Hunt
Chris Lopez
Jaunee Brazier
Yusen Terminals Inc. (Martin Lopez)
Hanjin Shipping Co. Ltd.
Lisa Dominguez
Deborah Ortega
Leigh Rider
Hector Salazar
Kim Jones
Pasha Stevedoring & Terminals LP
Acclaim Risk Management (On Behalf of Vivian Delgado)
Agency Claimed Against: City of Los Angeles
4. CONFERENCE WITH LEGAL COUNSEL - INITIATE LITIGATION
(Subdivision (d)(4) of Government Code Section 54956.9)
Initiation of litigation pursuant to subdivision (d)(4) of Section 54956.9: one case.