REGULAR MEETING AGENDA
THURSDAY, NOVEMBER 3, 2016 AT 8:30 A.M.
Board of Harbor Commissioners
President, Ambassador Vilma S. Martinez
Vice President David Arian
Commissioner Patricia Castellanos
Commissioner Anthony Pirozzi, Jr.
Commissioner Edward R. Renwick
__________________________________________________________________________________
ORDER OF BUSINESS
OPEN SESSION
Convene in memory of Tsuyoko (Sue) Ota
A. Roll Call
B. Executive Director Remarks
C. Comments from the Public on Non-Agenda Items
D. Report from the Neighborhood Council Representatives
E. Reports of the Commissioners
F. Board Committee Reports
G. Approval of the Minutes
Special Meeting of October 24, 2016
H. Presentation
I. Level I Coastal Development Permit Report
Transmittal 1
Transmittal 2
Transmittal 3
The Executive Director has approved two Level I CDPs:
CDP No. 16-11 POLA - Construction and Maintenance to Install a Translifter Self-supporting Crane
CDP No. 16-17 Big Heart Pet Brands - Demolition of Research and Development Lab
J. Board Reports of the Executive Director
Consent Items (1 &2)
Construction and Maintenance
Summary: Staff requests that the Board of Harbor Commissioners approve an increase in the expenditure authority for Contract No. 39796 with A-Throne Co., Inc., to a not-to-exceed amount of $150,000 per year to $200,000 per year. This annual contract, administered by the Construction and Maintenance Division (C&M), is for the rental of portable toilets and sanitation facilities which are used for special events and for stationing throughout the Port of Los Angeles (Port) on an on-going basis. The requested increase is necessary to meet sanitation service demands throughout the Port. Although the contract authority level will increase, actual contract expenditures will not exceed the budget levels authorized in the annual C&M operating budget. The Port is responsible for payment of expenses under this contract.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III, Class 1, of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) approve a purchase order change to Contract No. 39796 with A-Throne Co., Inc., in the amount of $50,000, from $150,000 to $200,000 annually, including any renewal options; (3) authorize the Executive Director to execute and the Board Secretary to attest to said purchase order change; and (4) adopt Resolution No.____________.
Cargo Marketing
2. RESOLUTION NO.____________ - APPROVAL OF FIRST AMENDMENT TO FOREIGN-TRADE ZONE GENERAL PURPOSE OPERATING AGREEMENT NO. 13-3114 BETWEEN THE CITY OF LOS ANGELES HARBOR DEPARTMENT AND GEODIS USA, INC. FORMERLY OHL INTERNATIONAL, INC. FTZ 202, SITE 11C
Transmittal 1
Transmittal 2
Transmittal 3
Summary: Staff requests the approval of the first amendment to the Foreign-Trade Zone (FTZ) Operating Agreement between the City of Los Angeles Harbor Department (Harbor Department) and OHL International, Inc. (OHL) to change the corporate name to Geodis USA Inc. (Geodis) and relocate FTZ warehouse to 2155 E. 220th Street, Carson, California 90810 within FTZ 202, Site 11. OHL notified the Harbor Department of the change to their corporate name to Geodis USA, Inc. and relocation of their FTZ warehouse operations within the same FTZ site 11. The new Site 11C is a 103,185 square feet property including a warehouse on 4.495 acres property located approximately 7 miles from the Port of Los Angeles. We also updated ARTICLE XIV. Indemnification and Insurance and ARTICLE XVI. Miscellaneous Provisions. This first renewal includes updated Indemnification and Insurance language provision. All remaining terms and conditions of Agreement No. 13-3114 shall remain in full force and effect. This proposed Agreement will not require funding by the Harbor Department.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III Class 1 (14), of the Los Angeles City CEQA Guidelines; (2) approve the proposed First amendment to the Foreign-Trade Zone Operating Agreement between the City of Los Angeles Harbor Department and Geodis USA, Inc.; (3) direct the Board Secretary to transmit the proposed First amendment to the Foreign-Trade Zone Operating Agreement to the Los Angeles City Council for approval pursuant to Section 373 of the Charter of the City of Los Angeles and Section 10.5 of the Los Angeles Administrative Code; (4) authorize the Executive Director to execute and the Board Secretary to attest to the proposed First amendment of Foreign-Trade Zone Operating Agreement No. 13-3114, upon approval by the City Council; and (5) adopt Resolution No.____________.
Regular Items (3-5)
Construction and Maintenance
3. RESOLUTION NO.____________ - INCREASE CONTRACT AUTHORITY AMOUNT FOR ANNUAL PROCUREMENT CONTRACT NO. 39768 WITH L.A. ROOFING MATERIALS, INC.
Transmittal 1
Transmittal 2
Summary: Staff requests that the Board of Harbor Commissioners approve an increase in the expenditure authority for Contract No. 39768 with LA Roofing Materials, Inc., currently set at the amount of $250,000 per year to $400,000 per year. This annual contract, administered by the Construction and Maintenance Division (C&M), is for the purchase of roofing materials and supplies for scheduled re-roofing projects throughout the Port of Los Angeles (Port). The requested increase is necessary for C&M to complete current and planned capital and maintenance projects throughout the Port. Although the contract authority level would increase, the actual contract expenditures will not exceed the budget levels authorized in the C&M operating, Capital Improvement Program (CIP), and Maintenance Improvement Program (MIP) budgets. The Port is responsible for payment of expenses under these contracts.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article III, Class 1, of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) approve a purchase order change to Contract No. 39768 with LA Roofing Materials, Inc. in the amount of $250,000, increasing the annual expenditure authority from $150,000 to $400,000 annually, including any renewal options; (3) authorize the Executive Director to execute and the Board Secretary to attest to said purchase order change; and (4) adopt Resolution No.____________.
Waterfront & Commercial Real Estate
4. RESOLUTION NO.____________ - PROPOSED OPERATING AGREEMENT BETWEEN THE CITY OF LOS ANGELES HARBOR DEPARTMENT AND YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF THE HARBOR AREA AND SOUTH BAY FOR OPERATION OF WORLDTOTS LA
Transmittal 1
Transmittal 2
Summary: Staff requests approval of the proposed Operating Agreement (Agreement) with Young Women's Christian Association of the Harbor Area and South Bay (YWCA) for the operation of WorldTots LA (WorldTots), a child care center located at the Liberty Hill Plaza, San Pedro. The proposed Agreement is for a term of five years, with a five-year extension option. The Agreement can be terminated by the City of Los Angeles Harbor Department (Harbor Department) at any time and for any reason upon 90-day written notice to WorldTots.
Recommendation: Board resolve to (1) find that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II, Section 2(f), of the Los Angeles City CEQA Guidelines as determined by the Director of Environmental Management; (2) approve the Agreement with Young Women's Christian Association of the Harbor Area and South Bay; (3) direct the Board Secretary to transmit the Agreement to the City Council for approval pursuant to Charter Section 606 of the City Charter; (4) authorize the Executive Director to execute and the Board Secretary to attest to the Agreement upon approval by City Council; and (5) adopt Resolution No.____________.
Information Technology
5. RESOLUTION NO.____________ - AGREEMENT BETWEEN THE CITY OF LOS ANGELES HARBOR DEPARTMENT AND GENERAL ELECTRIC TRANSPORTATION FOR THE PORT INFORMATION PORTAL PILOT PROJECT
Transmittal 1
Transmittal 2
Transmittal 3
Summary: The City of Los Angeles Harbor Department (Harbor Department) staff is requesting approval to enter into an Agreement with General Electric (GE) Transportation for the Port Information Portal (Portal) Pilot Project. The proposed Agreement is for the creation of a first-of-its-kind, common user Portal to test the concept and benefits of a single information window to enable enhanced maritime supply chain performance. The proposed Agreement includes hardware, software and services required for the Portal's development, implementation, support and analysis. The term of the proposed Agreement is one year with a not-to-exceed compensation amount of $1,319,050. The recommendation to select GE Transportation is based on a competitive Request for Proposal (RFP) process performed by the Harbor Department. GE Transportation is headquartered in Chicago, Illinois. Expenditures under the proposed Agreement are the financial responsibility of the Harbor Department.
Recommendation: Board resolve to (1) find that the Director of Environmental Management has determined that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) under Article II Section 2(f) and Article III Class 6 of the Los Angeles City CEQA Guidelines; (2) find that in accordance with the Los Angeles City Charter Section 1022, it is more feasible for outside contractors to perform this work than City employees; (3) approve the Agreement with GE Transportation for a term of one year with a compensation amount not-to-exceed $1,319,050; (4) authorize the Executive Director to execute and the Board Secretary to attest to said Agreement; and (5) adopt Resolution No.____________.
CLOSED SESSION
K. Closed Session Items
L. Adjournment